Privacy Statment
Introduction
Perspective Ltd are committed to protecting the privacy of and maintaining the confidentiality, integrity and
availability of all the data we hold in accordance with company policy and the law including the General Data
Protection Regulations. All employees and entities working on behalf of Perspective Ltd are subject to these
requirements.
This Privacy Statment explains:
- What does this statment cover?
- How we collect and process personal information
- What information do we collect?
- How long will data be stored for?
- Who do we share data with?
- What are your rights?
- How secure is your personal information
- Data Controller and Data Processor explained
- Registration with the ICO
It is important to point out that we may amend this Privacy Statment from time to time. We will post any changes here
1. What does this statment cover?
This statment applies to personal data which we process on behalf of and strictly upon instruction of our client, the Controller.
2. How do we process personal information?
Perspective Ltd process data as required to deliver product support and maintenance services to our
customers. The processing of data is undertaken in line with our contractual agreement with our client. We
process data on behalf of and with direct instruction from our client, the Controller.
Personal Information about you or individuals within your organisation is used to enable us to provide access,
support and maintenance services in line with our contractual agreement. This data is collected and provided
by the Administrators of your system.
3. What information do we process?
The information we process about individuals within your organisation is limited to what is necessary in order
to provide you access to our system and provide our client with audit tracking information (your access and
changes made within our system).
The information we process a minimum of:
- IP Addresses
- Dates and times you have accessed our services
- Audit trail information on changes you make within our system
- First Name
- Surname
- Email Address
- Contact Phone Number
The information we process about learners is limited to the data our client enters onto our system
The information we process is a minimum of:
- First Name
- Surname
- Home School
- DOB
- Gender
- Ethnicity
4. How long will data be stored for?
The data we process will be stored within our system for the entirety of the contractual agreement with our
client or until our client wishes to delete this information.
5. Who do we share data with?
Relevant members of Perspective Ltd staff will need to access your data, as required, to perform duties
specified within our contract.
In addition we use contractors and service providers to process your data on our behalf for the purposes
described in this statment. We contractually require our service providers to adhere to the General Data
Protection Regulations. We do not allow our data processors to disclose your data to others without our
authorisation or to use it for their own purposes.
3rd Party service providers who process your data are:
Sensical Services Ltd - Hosting Service - UK Based
Compact Soft Ltd - Development and Business contracted Staff - UK Based
6. What are your rights?
Under the General Data Protection Regulations you retain various rights in respect to your personal data. You
will need to contact your Data Controller to exercise these rights.
-
Right to rectification if inaccurate or incomplete
If you feel the personal data we process is inaccurate or incomplete you have the right to request thisis amended.
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Data Subject Access Request (DSAR)
You have the right to request confirmation of whether or not your personal data is being processed
and if so what information is being processed. A DSAR will need to be made in writing and if a request is made we will ask you to verify your identity
before we can process your request.
-
Right to erasure of data
In specific circumstances you have the right of erasure of the personal data we process.
-
Right to restrict processing
Under specific conditions you have the right to restrict to further processing of your personal data.
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Right to object to processing
Under specific conditions you have the right to object to the processing of your personal data
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Right Data Portability
Under specific conditions you have the right to receive your personal data back from a controller in a
machine-readable format
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In addition to the specified rights above you have the right to be notified of any breaches which may
impact your personal data. You also have a right to lodge a complaint about the processing of your
personal data with the Information Commissioners Office.
7. How secure is the personal information we process?
Perspective Ltd is committed to ensuring all data is protected and securely held.
Personal Data submitted via our systems is protected using Https, SSL Certificates and Sitewide TLS.
8. Data Controller and Data Processor
Perspective Ltd does not own, collect or direct the use of client data within our systems. Perspective Ltd will
only process data upon written instructions of our client. This means that our client is the Data Controller and
Perspective Ltd is the Data Processor.
9. Registration with the ICO
Perspective Ltd is registered with the Information Commissioners Office (ICO). Our registration number is
Z1587800.
